For a document outlining volunteer coordination for non-CRC Sites and our learnings from implementing previous Health TAPESTRY volunteer programs, click here.
For all of the documents required to support Volunteer Coordination for non-Red Cross Sites, select the document you would like below, or download the entire package in the link at the bottom of this page.
Sample Promotional Material for Recruitment of Volunteers
1. Recruitment One-Pager (Hamilton site of HTAP Ontario, with Canadian Red Cross [CRC])
2. Recruitment Poster for the Niagara-on-the-Lake site of HTAP Ontario, with CRC
3. Recruitment Poster for a previous Health TAPESTRY project aimed at clients with diabetes, with Volunteer Hamilton
4. Recruitment Poster for a previous Health TAPESTRY project aimed at older adult clients, with Shalom Village (1)
5. Recruitment Poster for a previous Health TAPESTRY project aimed at older adult clients, with Shalom Village (2)
6.Recruitment Poster for a previous Health TAPESTRY project
Sample Volunteer Onboarding Documents
7. Health TAPESTRY Community Volunteer Application
8. Sample Health TAPESTRY Volunteer Interview Guide
9. Volunteer Waiver & Confidentiality Agreement
Volunteer Training Materials
10. Generic Health TAPESTRY Volunteer Guide
11. In-Person Training Launch Agenda (sample)
12. Preparing an In-Person Training Session (template)
13. Attendance List
14. Health TAPESTRY Ontario Volunteer Training PowerPoint
15. Training Session Feedback Form (template)
16. Client Role Play Scenarios
17. VLC Basic Navigation One-Pager
18. VLC Guide for Volunteer Coordinators
19. Draft email re: VLC account being set up
20. Volunteer certificate of training completion
21. List of links & log-ins for the Tech Demo & Practice session
22. List of important websites & log-ins for volunteers
23. Additions to In Person Training for Novice Volunteers
24. kindredPHR Refresh
Volunteer Program Implementation
25. List of items to include in messenger bags
26a. Household Income Show-card
26b. Physical Activity Show-card
26c. Goal Setting Handout (Optional)
26d. Volunteer Notes to Clinic Handout (Optional)
27. Difference between Control and Intervention Clients
28. TAP-App survey book (sample – just Baseline Intervention surveys included. Will receive local version for your site)
29. Sample TAP Report
30. TAP-App User Manual
31. Critical Incident Form
Volunteer Program Evaluation and Performance Measurement
32. Volunteer Program Evaluation Measures (what we are measuring in the research on the volunteer program)
33. Volunteer Evaluation Protocol
34. Volunteer/VC consent form (to participate as a research participant – optional; volunteers fill this out online)
35. Volunteer Tracking Guidelines (what needs to be tracked by the volunteer coordinator; and where it needs to be tracked – for use with the Volunteer Master File [#32] and TAP-App; also includes the volunteer-related Common Indicators we are collecting)
36. Volunteer Master File (for tracking anyone who applies to be a volunteer – note that anyone who becomes a volunteer should also be listed in the TAP-App)
Health TAPESTRY Overall Program Implementation and Evaluation
37. Program Implementation Flow Chart
38. Client Consent Form
39. Cover Letter for Client Consent Form
40. Sample Client Referral Fax (gets sent to VC; this example comes from OSCAR EMR)
41. Sample Consented Clients List Fax (gets sent to VC from clinical admin)
42. Master Client List with Examples
43a.Instructions for Secure File Transfers through WinSCP
43b. Instructions for Secure File Transfers through Fugu
44. Phone scripts for VC to follow up on client received client consent form or to unreceived client consent forms
45.Follow-up Checklist from Huddle Team
46. Including Local Volunteer Program Coordinators (VPCs) into Health TAPESTRY Interprofessional Team Huddles
To download all files at once, download the zipped folder by clicking here.
*Note that #30. TAP-App User Manual, is not included in this zipped folder; you must download that separately.