For a document outlining volunteer coordination for CRC Sites and our learnings from implementing previous Health TAPESTRY volunteer programs, click here.
For all of the documents required to support Volunteer Coordination for CRC Sites, select the document you would like below, or download the entire package in the link at the bottom of this page.
Sample Promotional Material for Recruitment of Volunteers
1. Recruitment One-Pager – Hamilton Site
2. Recruitment Poster – Hamilton – with Aviva
3. Recruitment Poster – Niagara-on-the-Lake
Volunteer Onboarding Documents
4. CRC Health TAPESTRY Community Connector Volunteer Job Description
5. CRC Health TAPESTRY Community Connector Volunteer Application
6. CRC Health TAPESTRY Community Connector Volunteer Interview Guide
Volunteer Training Materials
7.Generic Health TAPESTRY Volunteer Guide
8. In-Person Training Launch Agenda (sample)
9. Preparing an In-Person Training Session (template)
10. Attendance Sheet
11. Health TAPESTRY Ontario Volunteer Training PowerPoint
12. Training Session Feedback Form (template)
13. Client Role Play Scenarios
14. VLC Basic Navigation One-Pager
15. VLC Guide for Volunteer Coordinators
16. Draft email re: VLC account being set up
17. Volunteer certificate of training completion
18. List of links & log-ins for the Tech Demo & Practice session
19a. List of important websites & log-ins for volunteers – Hamilton
19b. List of important websites & log-ins for volunteers – Niagara-on-the-Lake
19c. List of important websites & log-ins for volunteers – Dufferin
19d. List of important websites & log-ins for volunteers – Sault Ste. Marie
20. Additions to In Person Training for Novice Volunteers
21. kindredPHR Refresh
Volunteer Program Implementation
22. List of items to include in messenger bags
23a. Household Income Show-card
23b. Physical Activity Show-card
23c. Goal Setting Handout (Optional)
23d. Volunteer Notes to Clinic Handout (Optional)
24. Difference between Control and Intervention Clients
25. TAP-App survey book (sample – just Baseline Intervention surveys included. Will receive local version for your site)
26. Sample TAP Report
27. TAP-App User Manual
Volunteer Program Evaluation and Performance Measurement
28. Volunteer Program Evaluation Measures (what we are measuring in the research on the volunteer program)
29.Volunteer program evaluation protocol
30. Volunteer/VC consent form (to participate as a research participant – optional; volunteers fill this out online)
31. Volunteer Tracking Guidelines (what needs to be tracked by the volunteer coordinator; and where it needs to be tracked – for use with the Volunteer Master File [#28] and TAP-App; also includes the volunteer-related Common Indicators we are collecting)
32. Volunteer Master File (for tracking anyone who applies to be a volunteer – note that anyone who becomes a volunteer should also be listed in the TAP-App)
Health TAPESTRY Overall Program Implementation and Evaluation
33. Program Implementation Flow Chart
34.Client Consent Form
35. Cover Letter for Client Consent Form
36. Sample Client Referral Fax (gets sent to VC; this example comes from OSCAR EMR)
37. Sample Consented Clients List Fax (gets sent to VC from clinical admin)
38. Master Client List with Examples
39a. Instructions for Secure File Transfers through WinSCP
39b. Instructions for Secure File Transfers through Fugu
40. Phone scripts for VC to follow up on client received client consent form or to unreceived client consent forms
41. Follow-up Checklist from Huddle Team
42. Including Local Volunteer Program Coordinators (VPCs) into Health TAPESTRY Interprofessional Team Huddles
To download all files at once, download the zipped folder by clicking here.
*Note that #27. TAP-App User Manual, is not included in this zipped folder; you must download that separately.